Google Workspaces Chat Rooms suck

Want to search across various mediums offered by Workspaces? You can't with chat rooms

Published: Monday, Feb 1, 2021 Last modified: Monday, Apr 8, 2024

Typically on a “Gsuite” enabled company you have

  1. A chat room
  2. A mailing list

Problem with the chat room

You will have a room that looks like:${RANDOM_11_CHARS}


  1. Opaque room URL
  2. Difficult to find/join rooms since you need to go via a Browse Rooms dialog
  3. No pin / topic
  4. No way to link to a conversation implying – no workable history
  5. No way to reference a message in a reply – hard to keep on topic or resume conversations
  6. Has a Files tab but doesn’t summarise what’s been shared by URL or screenshot. Forces you to use Google Docs.
  7. When you use Files, of course these Files are not in Drive, so if you expect them to be in Drive you will be very confused.
  8. Random collapsing threads:
  9. Not trivial for example to find past images, hint: *.jpg is the search query for photos
  10. Absolutely butchers video, 1080p is downgraded to 240p

Cloud search is of no help when it comes to searching in Chat rooms. However Gmail search can search “direct messages”, 1:1 conversations, but NOT ROOMS.

Problems with the mailing list

It looks like${COMPANY}/g/${FRIENDLY_NAME}, which is good, but:

  1. It’s even slower than Chat
  2. People tend to use chat instead
  3. If you search with chat you will not get Group results
  4. If you search Groups messages you will not get chat results


Having business discussions in Google Chat Rooms aka has serious limitations for sharing media, search, let alone basic chat functionality. For example you can’t even search across rooms.

One workaround is to bookmark${RANDOM_11_CHARS} and remember to search there specifically if you are looking for a message from that specific Chat room.